Add a thumbnail, video, annexe

It is possible to add appendices to an existing publication that already includes a main article (in PDF format) without creating a new version of the submission. You do not have to resubmit the other files linked to your publication either.

To add appendices to a submission, contact and specify the publication’s reference number (example: hal-XXXXXX or inria-XXXXXX) and attach the files you wish to add.

The submitter can send a Zip file with subfiles for each publication or simply the files that need to be added.

There are 3 types of appendices: thumbnails, videos and other appendices. We insert these documents in the proper format and in a logical order. However, if the submitter wishes, for example, for a video to appear in the appendix rather than in the video section, he or she need only notify us. The submitter can also specify, if he or she wishes, which image is to be showcased (visible in searches in Hal or on the researcher’s web page).

The following file types are accepted:

  • For images: .jpg, .tif, .png, .gif, ...
  • For videos: .wmv, .avi, .flv, .mpg, .mov, ...
  • For appendices: .ppt, .pdf, .txt, .frag, .vert, .ps, .ps.gz, .txt, ...

If in doubt, send us your files. Important: the maximum size for each attached file is 150 Mb.

Please note that zipped files are systematically unzipped.

Important information regarding images: the submitter can choose a featured thumbnail for each of his/her publications. This image will illustrate the publication when a user searches Hal. If no specific image is indicated, we will feature the first image in the list submitted.

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